April is Information and Records Management Awareness Month!

April is Information and Records Management Awareness Month!

Posted on March 29, 2018 at 06:03 am by Kent White

Exciting right? Well, let's be honest, not really. However, that doesn't mean it isn't important to think about and discuss your business's information and records management program and policies. Everything from Human Resource records and files to tax returns to medical records have a recommended, and sometimes required, retention requirement established through law (such as HIPAA) or through guidelines of federal or state agencies, like the IRS.

Businesses large and small generate thousands of records every year that require long-term storage and, if you’re like most of us, record storage is not a high priority. Here is where Data Guardian comes in. Our staff and facilities are specifically trained and designed to store your documents securely, and in an organized fashion. Our web portable which allows you to securely log-in 24/7/365 to view record inventories and request record destruction or delivery.

Here are some other key points to consider when choosing your records storage location:

  • Are your records accessible only to those who need them? At Data Guardian, only our employees, who are background-checked and screened, are allowed access to the building to ensure that your information stays confidential.
  • Is your storage location secure? At Data Guardian, our facility is monitored with a professional security service and CCTV camera system 24/7/365 and our electronic entry system ensures no entry, even by employees, after hours.
  • Is your storage location cost-effective? Compared to the cost of your facility’s space or even that of a storage garage or shed, our pricing stands-up to cost comparison as a cost-effective and, in many cases less costly, storage solution.
  • Is the information you need readily available? At Data Guardian, our staff has long experience in setting-up and maintaining a records management program tailored to your needs. Our staff will organize, set destruction timelines, and upload all of your file inventories to our web portal so you have instant access 24/7/365 should you need your information.

Here at Data Guardian, as a locally owned and operated business, we pride ourselves on building a partnership with our clients. We encourage you to reach out for a no-hassle, no-pressure quote and consultation to see if our services are a good fit for you and your business. We can be reached by phone at (877) 739-5913 or by requesting pricing here.

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