Records Storage

When it comes to managing your records, Data Guardian Secure Offsite Records Storage provides you with peace of mind, knowing your files are safely stored, easily accessible, and protected. Our goal is to offer you a cost-effective and transparent storage solution, without hidden fees or surprises.

• Save Money & Increase Security
  • By switching to Data Guardian's secure, managed storage, many clients experience significant cost savings compared to traditional self-storage.
  • Our pricing is clear and straightforward—no hidden account management fees. You pay only for the storage you need.
  • We offer competitive rates that ensure you're getting the best value in the area.
• Superior Security & Accountability
  • Your records are stored in a stand-alone, employee-only access facility with third-party monitored alarms and CCTV cameras for enhanced security.
  • Every record is barcoded and tracked using our advanced tracking system, ensuring accountability and peace of mind.
• Enhanced Organization & Accessibility
  • Data Guardian's system ensures that you will always know the status of your records. Request Excel sheet downloads, or access our complimentary web portal anytime, anywhere, 24/7/365.

At Data Guardian, we make sure your records are easy to access and well-organized, with a variety of services tailored to your needs. Whether you just need secure storage and tracking or a comprehensive records management program, we've got you covered.

• Comprehensive Records Tracking & Storage:
  • Your records are tracked with barcode verification from the moment they are picked up from your site until their final destruction, all at no extra charge.
• 24/7/365 Web Portal Access:
  • Our secure web portal allows you to track your records in real time. You can organize them by department, file level, or any other criteria, and place orders for services like delivery, pick-up, and destruction.
• Records Packing:
  • Need help with packing? Data Guardian can come to your site to pack, label, and barcode your records before transporting them to our secure facility.
• File-Level Indexing:
  • For those who need detailed indexing, we can index the contents of each storage box down to the individual file level. This makes it easy to track and retrieve your files anytime via the web portal.
• Easy Records Retrieval:
  • Our portal allows you to search for your records by various criteria. Once you find what you need, you can generate a work order for us to deliver or arrange for pick-up.
• Scan-on-Demand Service:
  • Need your records urgently? We can scan and send your documents via secure email, saving you time and delivery costs.
• Automated Retention Scheduling:
  • Set up automatic review dates for record destruction based on your retention requirements. When it's time for destruction, you decide whether to discard records or review them again.

Data Guardian offers both storage and scanning solutions, so you can count on us to provide expert advice on the best option for your organization. Whether you need physical storage, digital records, or both, we are here to help you make an informed decision that aligns with your needs and budget.

Ready to explore how Data Guardian's secure offsite storage solutions can benefit your business? Reach out for a no-obligation consultation. We're here to guide you through every step, from records packing and indexing to secure storage and easy access.